Who wrote this: we make Subastian, which is one of the options below, so read with that in mind. Everything about other companies comes from their own websites, checked on October 19, 2026. Plans and prices change, so check before you choose.
What to look for
For a small business or solo operator, four questions narrow the choice fast:
- How does it get your data? Some tools need an accounting system, single sign-on or company cards. If you don't have those, they can't see much.
- Does it remind you before renewals and trial end dates? That's where the money is saved.
- Does it catch tools that do the same job? Overlap is the easiest waste to miss.
- What does it cost compared with what it saves? A tool priced for a 100-person company rarely pays off for a team of three.
The options at a glance
| Tool | Built for | How it gets your data | Price |
|---|---|---|---|
| A spreadsheet | Anyone | You type in every subscription | Free |
| SpendHound | Finance, operations, procurement and IT teams | Syncs ERP or billing systems (it names NetSuite, QuickBooks and Brex) and SSO for usage | “100% free” per its homepage, paid for with de-identified data |
| Cledara | Companies of roughly 25+ staff | Software paid through Cledara virtual cards; Xero and QuickBooks integrations | Basic free if you pay 10 apps through its cards in the first month, otherwise £100/month |
| Zylo | Enterprises | A guided implementation project (its guide says 8–14 weeks) | Not listed |
| Torii | Mid-market companies of 100–1,000 employees | App discovery, including a Chrome extension, plus finance feeds | Custom quote |
| Subastian (in development) | Solo operators, affiliate marketers and small agencies | You list your tools or upload a card/bank statement CSV; no ERP, SSO or company card | Planned $49 / $99 / $299 a month |
Sources and more detail: our full comparison page, with links to each company's own pages.
Which one fits
You have a finance team and an accounting system
SpendHound, Cledara, Zylo and Torii are built for you. SpendHound says it's free; Zylo and Torii suit larger companies with IT teams; Cledara works through its own virtual cards.
You're one person or a small team, and the card is yours
Most spend-management platforms expect integrations you don't have. A spreadsheet works if you keep it updated. Subastian is being built for this case: no integrations, renewal and trial reminders, and a check for tools that do the same job before you add another.
You run an agency and buy tools per client
Look for a way to group tools by client, so a finished client's seats don't keep billing. Our guide to tracking software costs per client shows how to do it in a spreadsheet today.
A quick word on personal subscription apps
Apps aimed at household subscriptions (streaming, gyms, phone plans) usually connect to your bank account and focus on consumer services. If what you need to manage is software for your business, choose a tool built around software: categories like SEO, design and project management, renewal dates, and per-client grouping.